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SAP HR TM – Time Management

Quick internal links:

Positive and negative time management | RPTME00 | Time management status
Default values for IT0007 | Time management infotypes | Time groupings | Daily Work Schedule
Period Work Schedule | Day type | Work Schedule Rules
Planned Working Time infotype (IT0007)

Work Schedule Configuration

Groupings

Before start of TM configuration you have to define time specific groupings, both for employee subgroups and personnel subareas.
Firstly you define Personnel Subarea Grouping for Work Schedule and Daily Work Schedule, which controls whether a work schedule is permitted within the personnel subareas
Time Management -> Work Schedules -> Personnel Subarea Grouping -> Group Personnel Subarea for Work Schedule
and
Group Personnel Subarea for Daily Work Schedule

Daily Work Schedule

Then you have to define all Daily Work Schedules (DWS) which exist in your company. DWS describes a working day of employee with start and end of working time, planned working hours, and scheduled breaks. To define a day-off we use also appropriate DWS (in attributes a day-off flag is set). You can also add variants to the daily work schedule, e.g. a shorter version of the day.
Example:
NORM – DWS for normal office workday 9.00-17.00
1SHT – DWS for 1st shift 6.00-14.00
OFF – DWS for day-off

Time Management -> Work Schedules -> Daily Work Schedules

Period Work Schedule

After you have defined DWS you need to define Period Work Schedules (PWS). PWS is the work pattern defined using appropriate DWS set in specific sequence. PWS covers one week or even more weeks (e.g. in case of shifts) and is the basis for generating a work schedule.
Example:
NORM, NORM, NORM, NORM, NORM, OFF, OFF

Time Management -> Work Schedules -> Period Work Schedules

Day type

Next step is to define Day types. They determine whether employees must work on a specific day and whether or not they are paid. Possible values:

  • Working and paid day
  • Not working but paid day
  • Not working and not paid day
  • Other, customer specific day

Time Management -> Work Schedules -> Day Types

Work Schedule Rules

After the individual elements have been set up for work schedules, you can start defining Work Schedule Rules (WSR), which contain employees’ average working times. WSR defined based on Day Type Rule and PWS. You have to indicate the starting point in the PWS, so from which point the WSR starts on the reference day. You are advised to use a reference date that falls on a Monday.
NOTE: that one PWS could be used for different work schedule rules in rotating shifts. To do so, you only have to move the starting point by one week (starting point 001, 008, and so on).
WSR also need to have specific groupings set.
After you defied WSR, they must be generated for a specific period of time. You can do this either manually or in batch.
Time Management -> Work Schedules -> Work Schedules Rules and Work Schedules

Planned Working Time infotype (IT0007)

The work schedule is assigned to an employee using the work schedule rule in the Planned Working Time infotype (IT0007). The employee's place in the enterprise and personnel structure defined in the Organizational Assignment infotype (IT0001) determines which work schedules can be assigned to him or her.

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