SAP HR PA - Personnel Administration
Every employee employed in the company has an organizational assignment. It means that she or he is unique in the enterprise structure and in the personnel structure. In other words, the employee belongs to a specific place of company and has a specific status (for example, salaried employee or industrial worker). You assign an employee to this two structures using the Organizational Assignment infotype IT0001. Find more about SAP HR PA Infotypes.
Quick internal links:
Employee group | Employee subgroup | Payroll area
Enterprice Structure
The following elements define the SAP enterprise structure for Personnel Administration:
- Client
- Company code
- Personnel area
- Personnel subarea
Client
Client 000 contains the original SAP system, and you cannot change it. Client 001 is also delivered to customers. Both systems are identical when they are delivered.
The system contains both client-independent (used in all clients) and client-specific elements (used in certain special clients).
The following are defined as client-independent: Data structures such as field definitions, table structures and file structures, client-independent tables, transactions, programs, standard evaluations, authorization objects, help documentation and user-defined programs.
The following are defined as client-specific: Client-specific tables: you must copy these from the original client, HR master record, user master records and authorization profiles.
Find more about tables in SAP HR and SAP HR transactions.
Company code
You define the Company code in Financial Accounting (FI).
Personnel area
Personnel area is used in Personnel Administration. Is unique in each client.
Personnel areas include all employees. They represent separate areas which for legal reasons should be split off according to existing bussines entities (self-financing unit).
Split for personnel areas enables appropriate grouping of all employees.
Personnel area code can be written in 4 digits, name – max. 30. Configuration under following path (transaction SPRO):
Enterprise Structure -> Definition -> Human Resources Management -> Personnel Areas
There must be Company code assigned to each personnel area. In configuration you set also a country assigment in this place.
Enterprise Structure -> Assignment -> Human Resources Management -> Assignment of Personnel Areas to Company Code
Personnel subarea
Personnel subareas represent the whole organization in aspects of personnel management, time management and payroll.
Personnel subareas could represent company's locations.
Personnel subarea defines following indicators:
- Default values for pay scale area and pay scale type
- Assignment of personnel subarea to a public holiday calendar
- Grouping of personnel subareas for vacation, work schedule, attendance and absence types, substitution and availability types,
attendance and absence counting, time recording, time quota and premiums
- Personnel subarea grouping for permissibility of primary wage types
- Grouping of personnel subareas for appraisals
Personnel subarea code can be written in 4 digits, name – max. 15
Enterprise Structure -> Definition -> Human Resources Management -> Personnel Subareas
